Share Plan & Card Administration Officer Porto

Share Plan & Card Administration Officer
Porto
Porto, Porto District, Portugal

Share Plan & Card Administration Officer

Job Family: Administration

Location: Porto, PT, 4100-136

RESPONSIBILITIES & MAIN TASKS

• You are responsible for the Management and the Administration of SBM Offshore’s “Share Based Payment” plans.
• You are responsible for the Administration and Co-ordination of the company P-cards.
• In this position, your responsibilities are twofold:
  • You will handle the daily administration of the plans and P-cards.
  • You will also have the exciting responsibility to drive the improvement of the process.
• The administration of the plan involves:
  • A close cooperation with Group HR and Reward to timely obtain the input pertaining to the granting of shares,
  • A close cooperation with the various payroll teams across the company to ensure that the relevant taxation is properly computed and subsequently translated into the employee’s pay slips and employee’s shares account in the platform,
  • A close cooperation with the external provider – ABN Amro – to ensure that all actions relating to granting and vesting are timely reflected in the platform,
  • A close cooperation with Group Finance to ensure that all the “Share Based Payment” transactions are properly accounted for as per IFRS2 standard,
  • On a yearly basis, you will contribute to the production of the relevant sections of the Company’s Annual Report.
  • Overall, you are responsible for maintaining an adequate audit trail with an adequate level of internal controls.
• In this role, you will also have a major impact on the maturity of the “Share Based Payment” process as you will be responsible for implementing and/or monitoring the process improvement plan which involves:
  • The reengineering of the process which includes (i) the inventory of the various actions to be executed along the way, (ii) their sequence, and (iii) determining the corresponding split of roles and responsibilities between the various internal and external stakeholders involved,
  • The formalization of the process into dedicated procedures or work instructions,
  • The design of the relevant internal controls in coordination with the Internal Control department,
  • The organization and execution of the internal control testing campaigns.
• The Administration of the card program involves:
  • The monitoring of the card activity, compliance with policies and procedures, and usage patterns; investigates unusual patterns and analyzes expenditures; provides statistical data upon request.
  • Communication with cardholders and clarification of issues with departmental spending.
  • The compliance of the posting and troubleshooting of any issues.
  • The reengineering of the process which includes (i) the inventory of the existing card program, (ii) their associated processes, and (iii) determining the corresponding split of roles and responsibilities between the various internal and external stakeholders involved.

JOB REQUIREMENTS

• Background in accounting and/or payroll skills (previous experience in Audit or Accounting firm).
  • Master's degree in Finance or Business Administration.
• Fluency in English.
  • Past experience in process improvement.
  • Internal control (design and testing).
  • Knowledge of IFRS 2 is a plus, not a must.
• Enthusiastic and energetic team player.
• Autonomous.
• Discreet when it comes to dealing with confidential data.