Project support officer at the European Union Drugs Agency Lisboa

Project support officer at the European Union Drugs Agency
Lisboa
Lisboa, Lisboa, Portugal

We have a unique opportunity for you to demonstrate your secretarial and administration expertise within the leading authority on illicit drugs in Europe, based in Lisbon, Portugal!

We are the exclusive recruiters for the interim positions at the European Union Drugs Agency (EUDA) - the EU body responsible for monitoring, assessing, and addressing
- related issues across the European Union. It plays a key role in public health and security by providing scientific
- based analysis, policy guidance, and coordination among EU Member States.

They are now looking for a Project Support Officer to join them on an initial 12-month temporary (Interim) contract to start as soon as possible.

This is a
- time position, 40 hours per week, and candidates are required to be based in Lisbon, Portugal and to work in the office in Lisbon (you cannot work from home or from abroad).

You would perform project management support work for the SHR Unit (Substance use, harms, and responses unit) and will provide assistance to the team in their
-
- day activities, under the supervision of the Head of Unit. This is an exciting opportunity to join an institution that provides a truly international working environment where everyone is passionate about public health.

Your responsibilities will include:

1. Project management support linked to implementation and
   - up of the contracts, liaison with contractors, planning for project meetings,
   - up on financial arrangements, reporting requirements.
2. Preparing project plans, tracking deliverables, and managing timelines.
3. Assist in the coordination of
   - scale procurements and
   - stakeholder projects.
4. Communicate project updates and requirements clearly and concisely.

Profile:

1. Experience supporting project implementation, monitoring, and
   - up activities.
2. Familiarity with contract management processes, including liaising with contractors and monitoring deliverables.
3. Strong organisational skills to manage project documentation, prepare reports, and ensure compliance with reporting requirements.
4. Experience in scheduling and organising project meetings, drafting minutes, and tracking action points.
5. Excellent verbal and written communication skills to liaise with contractors, internal teams, and stakeholders.
6. Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, Project, Share
   Point).
7. Familiarity with project management tools (e. g. , MS Project, Planner, or similar platforms).
8. Fluency in English and at least one other EU language - Spanish, Czech, Danish, German, Estonian, English, French, Italian, Latvian, Lithuanian, Hungarian, Maltese, Dutch, Polish, Portuguese, Slovenian, Slovakian, Finnish, Swedish, Greek, Romanian, Bulgarian, Croatian, Norwegian, Icelandic.

To apply, please send your CV in English and in Word format to Marie-Anne.

languagematters is acting as an employment agency in relation to this vacancy.