Office Manager Lisboa

Office Manager
Lisboa
Lisboa, Lisboa, Portugal

Shield is a global startup, with offices in Tel Aviv, Lisbon, New York and London.

We’re rapidly growing and looking for another important piece of the puzzle in our Lisbon site – Office Manager.

Is it you?

As an Office Manager, you will work closely with the country manager to take care of people and optimize the work environment for the team’s needs. If you love to play a pivotal role and have an impact on the organization, that’s the place for you!

The opportunity:

• Create and maintain a great, organized, and pleasant work environment.
• Responsible for all office logistics (supplies, maintenance, etc. ) and appearance.
• Manage budgets and office vendors and service providers to ensure smooth daily operations.
• Take full ownership of welfare activities such as happy hours, holiday & birthday gifts, events, etc.
• Help organize local and international business trips, including flights, accommodation, and activities.
• Take part in the recruitment of new employees: work with the global Talent acquisition team and manage local facilitation of the hiring process.
• Work closely with local Talent and HR Partner, managers, and the global HR team to increase productivity and retention.
• Provide HR support, including compliance, employee relations, and process coordination.
• Administrate the onboarding and offboarding processes.
• Manage and compile all necessary documentation for the finance team, including preparing and overseeing the payroll and benefits process, ensuring accuracy and completeness.

The position is located in our office in Lisbon. We operate in a hybrid mode, 2 times at the office.

Requirements:

• 3+ years of proven work experience as an Office Manager or a similar operational role, preferably within a tech organization.
• Organized, with attention to detail.
• Able to work in a
  - up environment: do what it takes and be agile.
• Excellent interpersonal skills and ability to communicate with various stakeholders.
• Multi-tasker as an understatement.
• Ability to work independently and collaborate with colleagues.
• Fluent in English and Portuguese, both verbal and written skills.