Office Administrator Lisboa

Office Administrator
Lisboa
Lisboa, Lisboa, Portugal

In partnership with one of our clients, a leading German automotive company, Randstad is recruiting for an Office Administrator position.

Company Description:

They are a part of a strong international team and a leading player in the commercial vehicle manufacturing and transport solutions sector. As part of a global group, they are committed to innovation, operational excellence, and shaping the future of mobility.

Their newly established Global Business Services (GBS) unit is dedicated to optimizing and streamlining
-
- end business processes across finance, human resources, sales support, and procurement. With delivery centers spanning multiple locations worldwide, they focus on quality, efficiency, and continuous improvement to ensure seamless service delivery.

GBS plays a strategic role in the company's
- term success, actively contributing to its growth and development.

By joining them, you will be a part of a
- thinking team that drives impactful change and supports a dynamic operational environment.

What you can look forward to:

The Office Admin provides a wide range of administrative support to the team working in the Global Business Services (GBS). This role ensures the efficient operation of the office, supports managers and employees through various tasks related to GBS organization, office space, IT equipment, and administrative inquiries.

The key responsibilities of this role are:

• Manage the office space, including (temporary) office assignments
• Maintain the stock of office material and supplies
• Coordinate external parties for facility management, security, maintenance
• Provide general support to employees and visitors
• Set up and manage office equipment, including printers and computers
• Resolve administrative problems and inquiries
• Maintain office policies and procedures
• Support in the operational organization of GBS events in coordination with the HR team
• Ensure administrative tasks such as handling correspondence, scheduling meetings, and appointments
• Guarantee booking and travel support to the GBS employees
• Support the organization by promoting good practices

Education and Experience Requirements:

• Bachelor’s degree, technical or commercial business education, or equivalent in related areas
• Minimum of 3 years work experience providing daily administrative management in similar contexts (GBS, Shared Service)
• Experience working and interacting with customers and technical staff

Skills and Competencies:

• Demonstrated ability to collaborate and communicate professionally in English (B2) and with multiple parties (German is a plus)
• Advanced organizational skills,
  - minded and receptive to change
• Self-organized working style with the ability to work independently and as part of a team
• Strong administrative skills
• Knowledge of MS Office (Excel, Outlook)
• Advanced interpersonal, customer response, and service skills

Your Benefits:

• Working in a dynamic environment with vibrant team spirit
• Career opportunities within the company
• Home office policy of 2 days/week
• Additional days off on Dec 24th and 31st
• Birthday off
• Referral Bonus
• Life Insurance
• Health Insurance, extended to family members