Manager, HR Services Audit & Compliance @ Fresenius Group Lisboa

Manager, HR Services Audit & Compliance @ Fresenius Group
Lisboa
Lisboa, Lisboa, Portugal

The Manager, HR Services Audit & Compliance, will assist in the execution of FME’s compliance program through designing, aligning and
- out our HR Services Audit & Compliance program. The role will lead a team who will undertake activities to prevent, detect and respond to emerging risk. The role will partner with global and local teams to define and implement controls, drive
- party management, audits and follow up on remediation measures.

Responsibilities:

• Lead team of Business Analysts including but not limited to establishing goals, assigning tasks and maintaining schedules
• Design, develop and execute HR Services Audit and Compliance strategy
• Accountable for developing HR Services Audit and Compliance framework
• Create and rollout programs to achieve strategic vision
• Partner with senior stakeholders to determine framework and execution of Global Internal Audit (GIA) intake and coordination for HR Services (HR Managers, HR Operations, Payroll Operations)
• Ultimately accountable for global internal controls design and implementation for HR Services
• Provide guidance on local HRS internal controls in alignment to global design and determine if need to remain as local controls
• Lead discussions with HR and Payroll Global Process Owners on wider global HR and payroll process designs discussions and HR Service model transition efforts
• Oversee team’s administration of periodic audit of Workday, Payroll and Time & Attendance security roles
• Collaborate with teams to solution audit findings – determine preventive and corrective actions on both local, regional and global levels
• Partner with stakeholders to validate new legislative changes and company policies on processes as well as HR, Payroll, Time & Attendance systems to meet compliance
• Collaborate with Internal Controls, Information Security, Compliance and Data Privacy to ensure third party contracts and business resiliency management plans are complete and align with Fresenius’ standards
• Act as an escalation for all HR Service teams to resolve compliance related incidents such as but not limited to data breaches, incorrect regulation interpretation affecting pay calculation etc.
• Oversee, coordinate and report corporate HR risk management
  - annually
• Accountable for the design and coordination of
  - audit readiness assessment procedures; executed quarterly
• Drive business management and communication plans and standards for data security incidents (i. e. , data breach, data loss)
• Conceptualize and lead HR Service audit and compliance related training
• Coordinate and liaise with external third parties on audit activities
• Develop and maintain job aids, checklists and other tools to facilitate execution
• Communicate updates, system and business changes to stakeholders as needed
• Collaborate with Quality Assurance and Knowledge Management on wider HR governance quality framework
• Validate internal and SOX standards and controls are met
• Take lead consultant role in projects where data handling process flows are being adjusted
• Oversee team’s project work where database migrations or security protocols are impacted
• Support vendor relationship management including escalation management within respective field
• Other tasks as assigned by the manager

Requirements:

• Bachelor’s degree or equivalent business experience preferred
• 6+ years’ professional experience either within an HR environment or Audit/Compliance role
• Multi-country experience with designing or executing internal or external audit and compliance tasks
• Experience with validating policy or legal changes on processes
• Experience in implementation of HR or payroll audit/compliance framework
• Nice to have: experience in HR Service model adoptions or M&A activity
• Nice to have: experience in creation of business resiliency management plans
• Nice to have: experience with working with multiple external auditors
• Strong analytical skills to critically evaluate information
• Team player but also able to work independently
• Ability to build and maintain strong relationships across functions to drive teams towards
  - based results
• Focused, goal driven, accountable, and exhibit significant attention to detail
• HR and/or Payroll process knowledge
• Understanding of SOX, GDPR, data protection, compliance frameworks, audit flows
• Microsoft tools
• HCM systems, preferably Workday
• Preferably ticketing systems, such as Service
  Now
• Preferred additional European language
• Flexibility in working hours to cover global timezones
• Willingness to travel for
  - site workshops