GBS Executive Assistant Lisboa

GBS Executive Assistant
Lisboa
Lisboa, Lisboa, Portugal

Syensqo is all about chemistry. We’re not just referring to chemical reactions here, but also to the magic that occurs when the brightest minds get to work together. This is where our true strength lies. In you. In your future colleagues and in all your differences. And of course, in your ideas to improve lives while preserving our planet’s beauty for the generations to come.

Syensqo Job Grade: Non Cadre

Job Overview and Responsibilities

Syensqo is creating its internal Global Business Services (GBS) to cover Finance, Credit Management, Procurement, Human Resources and Transformation activities. We offer you to work in a dynamic and collaborative environment and to contribute to this group’s transformation.

Join us in one of our 3 service centers: Lisbon, Curitiba, and Bangkok and be part of this transformation journey.

We are looking for a highly skilled Executive Assistant to be responsible to provide
- level administrative support to the Head of GBS and the GBS Leadership team, ensuring efficient and effective operations. The ideal candidate will be a
- oriented professional with excellent communication skills and the ability to manage multiple tasks simultaneously. The Executive Assistant will report to the Head of GBS.

Key Responsibilities:

• Administrative Support: Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Document Management: Prepare, review, and edit reports, presentations, and other documents. Ensure all materials are accurate and professionally presented.
• Confidentiality: Handle sensitive information with the utmost confidentiality and discretion.
• Communication: Prepare organizational announcements and a few communications.
• Office Management: Oversee office supplies and equipment, ensuring the executive office is
  - maintained and functional.
• Event Planning: Coordinate and manage company events, conferences, and executive
  - sites.
• Expense Management: Process and track expense reports and invoices for the executive team.

Education and Experience

Bachelor’s degree in business administration, Communications, or a related field preferred.

Minimum of 3-5 years of experience as an Executive Assistant or in a similar role.

Must-have skills

Exceptional organizational and
- management skills.

Strong written and verbal communication abilities.

Ability to work independently and as part of a team.

High level of professionalism and discretion.

Strong
- solving skills and attention to detail.

Ability to manage multiple priorities and meet deadlines.

Must-have language skills

About us

• Syensqo is a science company developing groundbreaking solutions that enhance the way we live, work, travel and play. Inspired by the scientific councils which Ernest Solvay initiated in 1911, we bring great minds together to push the limits of science and innovation for the benefit of our customers, with a diverse, global team of more than 13, 000 associates. Our solutions contribute to safer, cleaner, and more sustainable products found in homes, food and consumer goods, planes, cars, batteries, smart devices and health care applications. Our innovation power enables us to deliver on the ambition of a circular economy and explore breakthrough technologies that advance humanity.
• At Syensqo, we seek to promote unity and not uniformity. We value the diversity that individuals bring and we invite you to consider a future with us, regardless of background, age, gender, national origin, ethnicity, religion, sexual orientation, ability or identity. We encourage individuals who may require any assistance or accommodations to let us know to ensure a seamless application experience. We are here to support you throughout the application journey and want to ensure all candidates are treated equally. If you are unsure whether you meet all the criteria or qualifications listed in the job description, we still encourage you to apply.