Financial Assistant Oeiras

Financial Assistant
Oeiras
Oeiras, Distrito de Lisboa, Portugal

At Beyond International School, we believe education is more than knowledge; it’s about inspiring curiosity, fostering personal growth, and preparing students to thrive in a globalised future. Together, we go beyond expectations, building a foundation for lifelong success.

Position Overview

Support the head of finance and operations in all
- related matters. Oversee purchasing activities to ensure items are
- effective,
- quality, and delivered on time. Ensure invoicing and supplier control. The financial assistant is responsible for fostering strong supplier relationships, assessing supply options, obtaining approval for purchases, and keeping accurate records. The role requires strong analytical skills and staying updated on product and service trends, while ensuring all purchases meet company standards.

Overall Responsibilities

1. Assist with finance, school operations, maintenance,
   - related services, transportation, and invoicing.
2. Manage and evaluate bids/tenders, and search and evaluate suppliers, products, and services based on price, quality, and delivery timelines.
3. Conduct
   -
   - money reviews of existing contracts and arrangements.
4. Oversee budget preparation, cost analysis, and produce reports on spending and savings.
5. Monitor inventory and restock as needed (stationery/assets and cleaning products).
6. Develop purchasing plans and maintain accurate records.
7. Ensure effective monitoring of income, expenditures, collections, and cash flow; maintain appropriate financial records and an effective control system.
8. Liaise with the accountants (external service).

Personal and Professional Skills

1. Strong attention to detail.
2. Ability to handle confidential information with discretion.
3. Excellent communication skills, both written and verbal.
4. Ability to manage multiple projects simultaneously, with effective planning and goal tracking.
5. Strong
   - solving abilities, both internally and externally.
6. Effective negotiation skills.
7. Strong analytical and strategic thinking abilities.
8. Time-management skills and the ability to prioritize tasks effectively (capacity to meet deadlines).
9. Previous administrative experience or
   - related experience is often preferred.

Additional Requirements

1. University degree, related subject.
2. Strong command of English.
3. Proficiency in Microsoft Office, particularly Excel, and comfortable with technology.