Finance Assistant Lisboa

Finance Assistant
Lisboa
Lisboa, Lisboa, Portugal

Our client is a software company focused on innovation. Founded in 2003 by a team with a solid experience in the contact center business, anticipated a technological revolution that disrupted the contact center industry: 100% SIP based, without any PBX, for
- scale organizations. With this strategy and R&D capabilities, the company has gained customers and partners all over the world in key areas of Telecommunications, Banking, Healthcare and Government.

responsabilidades chave

Finance processes

Register all vendor invoices for approval. Follow up on vendors enquires on payment requests and/or payment disputes

Review employees expense claims invoices and submit for approval on the system

Reconcile account transactions (vendor payments, expense claims)

Prepare payment reconciliations

Prepare documentation for monthly intercompany Billing (expenses, costs)

Provide ad hoc financial analysis and assist in department projects

HR processes

Provide Labour Contract Templates updates on new hires

Onboarding admin tasks regarding new hires:

Schedule Health and Safety Check-up appointments

Meal Card requests

Health Insurance registration

Communicate exists of employees to Payroll

Provide monthly changes to payroll processing (leaves, new hires, exits, salary changes, Education Tickets Portal, etc)

HR documents management and archive

Assist on office management tasks (purchase of supplies, stationary, coffee, DHL)

Contract Management Support - Compliance

Owner of client contract list: keep records updated and follow up on termination and renewal dates with Sales Team

Update contract templates with new clients' details

Liaise with Sales and on requests to contract changes

Travel:

Liaise with Travel agency on hotel and flight bookings requested by employees, and travel agency invoices received.

Request travel insurance

competências

Advanced knowledge of Excel

Strong attention to detail

Pro-active and with a problem solving attitude

Have
- on experience with office procedures

Must be organized with the ability to
- task efficiently

Excellent written and verbal communication

Good command of English is mandatory (written and spoken)

principais benefícios

Integration in a reference company in the sector.

Fixed and variable salary component.