Facilities officer Porto

Facilities officer
Porto
Porto, Porto District, Portugal

SBM Offshore believes the oceans will provide the world with safe, sustainable and affordable energy for generations to come. We share our experience to make it happen.

Our Profile:

We design, build, install and operate offshore floating facilities for the offshore energy industry. As a leading technology provider, we put our marine expertise at the service of a responsible energy transition by reducing emissions from fossil fuel production, while developing cleaner solutions for renewable energy sources. More than 7, 000 SBMers worldwide are committed to sharing their experience to deliver safe, sustainable and affordable energy from the oceans for generations to come.

Position Overview:

We are looking for a Facilities Officer, who will support the Facilities Team in SBM’s Porto office. This is a
- time position and will report to the Facilities Manager in Porto. This position will be temporary as it will substitute for a pregnant employee. This role requires professional adaptation to accommodate this temporary change.

Job Duties:

• Company car operational management, including interactions with HR and car lease company
• Meet and welcome all visitors
• Print and issue security badges to all visitors, contractors, new hires, and current employees
• Coordinate courier services and package deliveries (domestic and international)
• Familiarity with office equipment, furniture, and card access systems
• Update Share
  Point for Facilities and post information for public consumption on facilities policies, procedures, and frequently asked questions
• Work closely with external department members, to execute projects and ensure all requests are taken care of in a timely manner
• Provide excellent customer service, be
  - organised, prompt and use sound judgment
• Assist with any special accommodation requests and workspace set up
• Coordinate caterer access for meetings or events; set up and
  - up as needed
• Assist with setting up and taking down for daily/weekly/last minute meetings, corporate events, or Employee Events
• Stock and maintain all supplies
• Monitor internal and email communications
• File and process all the correct paperwork for billing
• Assist with daily office operations, including filing, scanning, archiving documents, and contracts data entry, and answer and forward calls

Qualifications:

• 1 to 2 years of
  - on experience in facilities or front office
• Strong English communication skills, both written and verbal
• Bachelor’s degree in business or hospitality or applicable work experience
• 1+ years of experience managing an active front desk for a
  - size company preferred
• Experience working with all levels of employees, including upper management
• Excellent communication, organisation, and
  - solving skills
• Must be organised, structured, methodical, and attentive to detail with a high degree of
  - through
• Proven ability to establish priorities among multiple tasks and work collaboratively with team members to achieve common goals
• Positive attitude and a willingness to learn
• Must be customer service and quality driven
• Must demonstrate proficiency in working collaboratively and
  - functionally within the organisation to execute tasks under tight deadlines, demonstrating sound relationship management skills both within and external to the organisation

If you are looking for a role that has both a
- focused environment and still interacts with employees, this role is for you!

Please note: If you are NOT a passport holder of the country for the vacancy, you might need a work permit. Check our Blog for more information.

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