Event & Exhibitions Management Lisboa

Event & Exhibitions Management
Lisboa
Lisboa, Lisboa, Portugal

Airbus pioneers sustainable aerospace for a safe and united world. The Company constantly innovates to provide efficient and
- advanced solutions in aerospace, defense, and connected services. In commercial aircraft, Airbus offers modern and
- efficient airliners and associated services. Airbus is also a European leader in

defense and security and one of the world's leading space businesses. In helicopters, Airbus provides the most efficient civil and military rotorcraft solutions and services worldwide.

Our people work with passion and determination to make the world a more connected, safer and smarter place. Taking pride in our work, we draw on each other's expertise and

experience to achieve excellence. Our diversity and teamwork culture propel us to accomplish the extraordinary - on the ground, in the sky and in space.

Founded in 2021, the Airbus Global Business Services (AGBS) unit will be contributing to Airbus' global success and play a vital role in Airbus' transformation journey in

standardization, harmonization, digitalisation and automation of
-
- end processes (e. g. Procure to Pay) of all overhead functions. Our target is that siloed ways of working/ processes will be a relic of the past within the AGBS. To drive such culture change we are looking for candidates with pioneering spirit that make
- driven decisions and take responsibility for the best outcome of their internal customers. All while embracing a spirit

of
- solving and living the Airbus values: Customer focus, integrity, respect, creativity, reliability and teamwork.

Our purpose defines why we exist: 'We pioneer sustainable aerospace for a safe and united world'

responsabilidades chave

You will be part of a project team in the international and
- divisional teams of Exhibitions, Events & Protocol to contribute to the creation of memorable customer experiences that enhance the Airbus brand and reputation by expertly managing the invitation and registration processes for Airbus events, exhibitions, and conferences, and providing expert support and driving perfect use of the event management platform.

This role encompasses a comprehensive onboarding program covering various modules.

The successful candidate will demonstrate proficiency in the following areas after completion of training:

I. Event Invitation & Registration Management:

End-to-end invitation management: Design, distribution, reminders, surveys, and data analysis for all events (including exhibitions). This includes creating engaging invitations, managing distribution lists, tracking responses, and analyzing data to improve future events.

Participant list management: Manage and verify event and exhibitions participant lists, ensuring accuracy and eliminating duplicates across all event types.

Data management: Collect, analyze, and interpret event and exhibition registration data to inform
- making and reporting. This includes identifying trends, creating reports, and using data to optimize future event planning.

Registration point of contact: Serve as the primary point of contact for all participant inquiries and
- related issues. This requires excellent communication and
- solving skills.

Reporting: Provide weekly and
- event reports to project managers and business focal points, summarizing key metrics and insights.

II. Expert Management of the Event Management Platform:

Driving perfect use of the platform is a key objective. This includes:

Champion the use of the platform across all relevant teams and inspire others teams towards platform adoption and efficiency.

Process Documentation: Develop and maintain comprehensive process documentation for all technical aspects of the platform.

Access Rights Management: Oversee and manage user access rights, ensuring security and efficient platform utilization.

Platform Optimization: Proactively identify areas for improvement in platform functionality and usability, suggesting updates and enhancements to the Business Owner.

Training & Support: Provide training and ongoing support to users to ensure they are effectively utilizing all platform features.

competências

Essential Skills: Proficiency in English, strong organizational skills, project management skills,
- solving abilities, proactivity, reactivity, analytical skills, and excellent communication skills.

Desirable Skills: Prioritization expertise, excellent writing skills, additional language proficiency is a plus (French, German, Spanish), innovative thinking, event

management experience, adaptability, teamwork abilities, data analysis skills, digital proficiency (Google Workspace preferred). Experience with event management tools is highly desirable.

Personality & Approach: This role is suitable for both candidates with significant event management experience and those with strong digital skills and a keenness to learn. Candidates should be organized,
- oriented, proactive, and able to manage multiple tasks simultaneously in a
- paced environment. A passion for driving platform adoption and ensuring perfect use is essential.

principais benefícios

? Diverse career opportunities within Airbus European core countries or in other regions around the world.

? A hybrid working model, allowing you to combine onsite and offsite work.

? A modern office at Parque das Nações, well connected to public transportation.

? A motivated and fun crew to grow and build and shape the GBS together.

? An intense and exciting onboarding experience.

? Being part of a central function will give you the opportunity to discover a wide range of

activities and services going from comms activities to audit including environmental topics.