Department Assistant, Asset Services Lisboa

Department Assistant, Asset Services
Lisboa
Lisboa, Portugal

Job Title

Department Assistant, Asset Services

Job Description Summary

We are looking for an Administrative Assistant to join the Asset Services department in Lisbon. This position is a key support role that ensures the smooth operation of administrative and organizational tasks, enabling the team to focus on strategic
- making and portfolio growth.

Job Description

Key Responsibilities:

1. Document management: Organizing, filing, and updating all relevant asset documentation.
2. Administrative support: Preparing periodic reports, presentations, and internal or external communications related to the assets.
3. Accounts Receivable management: Collaborating with the client finance teams to prepare the monthly invoicing schedule, overseeing invoice generation, managing accruals, and handling collections.
4. Payment and invoicing control: Monitoring due dates, managing invoices, and coordinating with the finance department to ensure timely compliance.
5. Coordination with vendors and clients: Supporting relationships with property managers, tenants, and other stakeholders to address queries and requests.
6. Database maintenance: Updating and managing information in management systems (ERP, CRM, or others).
7. Support in specific projects: Collaborating on
   - hoc initiatives such as market analysis, creation of business proposals, audits, implementation of procedures, etc.

Profile Requirements:

1. Academic background: Higher Level studies in Administration / Finance or equivalent qualification.
2. Previous experience: At least 1-2 years in administrative roles, preferably in real estate, finance, or consulting sectors.
3. IT skills: Proficiency in office tools (Excel, Word, Power
   Point) and experience with management systems like Yardi, or similar.
4. Languages: Native Portuguese, Advanced English / other languages is a plus.
5. Key competencies:
   • Strong organizational skills and attention to detail.
   • Proactivity and the ability to manage multiple tasks.
   • Excellent communication and teamwork skills.
   • Financial acumen.

Benefits:

1. Work tools: laptop and mobile phone.
2. Health insurance.
3. Holidays/working hours: we have extra days to celebrate special dates.
4. Casual dress code.
5. We have a
   - fun team!

If you are passionate about administrative and financial management in a multinational environment, this is your role. You will be working alongside an experienced team who delivers services across our diverse client portfolio, helping them to achieve their short and
- term goals.

INCO: Cushman & Wakefield