Administrative Assistant Lisboa

Administrative Assistant
Lisboa
Lisboa, Portugal

This range is provided by Koloni. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Job Title: Administrative Assistant

Job Type: Full-Time

About Koloni

Koloni is a global leader in smart locker software solutions, providing
- edge technology to businesses worldwide. We are expanding our European presence with a new office in Lisbon and are seeking a highly organized and proactive Administrative Assistant to support our daily operations. This role will be essential in ensuring efficient office management, handling financial tasks, and assisting with communications.

Key Responsibilities

Finance & Office Expense Management

1. Assist with accounts payable by processing invoices and ensuring timely payments.
2. Track and manage office expenses to maintain budgetary compliance.
3. Organize and reconcile financial records and receipts.

Administrative & Office Management

1. Oversee office supplies and liaise with vendors for procurement and inventory control.
2. Maintain a
   - organized office environment, ensuring smooth daily operations.
3. Handle general correspondence and manage office documentation.

Email & Communication Support

1. Assist in managing and responding to emails on behalf of executives and key personnel.
2. Draft, proofread, and send communications as needed.
3. Coordinate meetings, schedules, and travel arrangements.

Required Qualifications & Skills

1. Proven experience as an Administrative Assistant, Office Manager, or similar role.
2. Experience in accounts payable and office expense management.
3. Strong organizational and multitasking abilities.
4. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and email management tools.
5. Excellent written and verbal communication skills in English (Portuguese is a plus).
6. Attention to detail and ability to work independently.

What We Offer

1. Competitive salary and benefits.
2. A dynamic and collaborative work environment in Lisbon.
3. Opportunities for professional growth within a
   - growing international company.
4. The chance to be part of a leading
   - driven organization shaping the future of smart locker solutions.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative