Accounts Payable & GL Clerk Lisboa

Accounts Payable & GL Clerk
Lisboa
Lisboa, Portugal

ASR Group is the world’s largest refiner and marketer of cane sugar, with an annual production capacity of more than 6 million tons of sugar. The company produces a full line of grocery, industrial, food service and specialty sweetener products. Across North America, ASR Group owns and operates six sugar refineries, located in Louisiana, New York, California, Maryland, Canada and Mexico. In Europe, the company owns and operates sugar refineries in England and Portugal. ASR Group also owns and operates mills in Mexico and Belize. The company’s brand portfolio includes the leading brands Domino, C&H, Redpath, Tate & Lyle, Lyle’s and Sidul.

POSITION SCOPE

Providing crucial support to the business by ensuring all vendor invoices and expenses are registered accurately and paid within the required parameters.

DETAILED ROLES & RESPONSIBILITIES

• Accurately processing, matching, coding and scanning invoices (via IXOS) into the SAP system
• Liaising with vendors in relation to processing and paying invoices; resolving queries timely
• Liaising with other departments in the company in resolving discrepancies and incorrect procedures
• Liaising with Credit Control team in relation to customer deductions to be posted and paid
• Ensuring compliance with company policies in relation to vendor invoices processing and vendor payments
• Creating and updating vendors in Master Data Governance system
• Preparing Payment Runs, ensuring zero duplicate payments and use of correct bank details
• Any Ad hoc duties or Special projects, as assigned by the line manager
• Support to Payment Practices Report of Tate & Lyle Sugars and respective explanations to report to London Finance team
• Support to parked invoices reports to send corresponding departments to reduce number and volume of invoices pending to be posted
• Support Finance team on GRIR clearing and on monthly accruals
• Assisting in Year End external audit and in recurring internal audits
• Compiling vendors’ invoices for VIES reporting
• Preparing and posting manual journal, such as raw sugar accounting, customer deductions (price differences and others), VAT clearance, petty cash documents and periodic accruals and deferrals
• Raising manual invoices, debit and credit notes in Finance SAP

PERFORMANCE MEASURES

• Invoices posted accurately and on a timely basis
• Vendor updates completed accurately and on a timely basis
• Minimum number of queries received from vendors and business customers
• Minimum posting corrections to manual journals created

DIMENSIONS

• Excellent attention to detail required
• Excellent communication, organisational and time management skills required
• Understanding of basic accounting standards preferred but not required
• Self-starter with the ability to work under tight deadlines
• Medium level of aptitude in Microsoft applications required
• Team Player

ESSENTIAL WORK EXPERIENCES

• Experience with SAP and a medium level of aptitude in Microsoft applications preferred

ESSENTIAL EDUCATION REQUIREMENTS

• Education to ‘A’ level or above Finance, Accountancy or related field